Delegate Me Services
Event Coordination and Support: SFU Urban Studies Program, 2015-2022
I worked for the Urban Studies Program at Simon Fraser University in various roles over the 2015 – 2022 period, all of which involved either providing event support or coordinating events.
2015-2019
My roles: During this period, I was on contract to provide communications services to the program, which had an active calendar of public events. These included two or three public lectures each year, an annual day-long “Rethinking the Region” conference that had a different theme each year, as well as other one-time or special events, such as networking sessions, student orientations and various public forums. My roles included promoting these events by drafting event descriptions that I then used on our website, social media channels, newsletter, and various event calendars. I would also set up and monitor our Eventbrite pages and respond to any registration problems or event-related questions. Finally, I also sometimes provided in-person assistance with registration and event-day logistics and took photos to document our events.
2017 | Event Coordinator, Rethinking the Region V: A Forum on Citizen Advisory Bodies
Our annual “Rethinking the Region” conference was convened each year by a different faculty member on a rotating basis. In 2017, the faculty convenor hired me on a separate contract to co-ordinate his version of this all-day event, which focused on the role of citizen advisory bodies in the context of urban governance. Approximately 100 people attended.
My roles
- assisted the convenor to identify potential speakers, determine the topics and scope for the day’s various interactive sessions and to create the event-day schedule.
- created a run-of-show document to guide everyone who had a role on event-day
- identified and contracted with a vendor to document the day on video
- hired a graphic designer to create the printed program, collected all the necessary information photos and images, and drafted the program text
- promoted the event through our various channels (social media, website, newsletter, event calendars, direct email)
- systematically contacted citizen advisory bodies throughout Metro Vancouver to encourage their members to attend the event
- recruited and coordinated student volunteers to help with on-site tasks and note-taking
- assisted our invited panelists with submitting their reimbursement requests for travel and food expenses and with orienting them to Vancouver.
2019-2022
In late 2019, I was hired as acting manager of the program and in that capacity, I sometimes played advisory or hands-on roles to support our events, working with and under the program director. Due to pandemic restrictions that took effect in early 2020, we began hosting online events instead of in-person ones, but we continued with an active events program. Our events included webinars that were open to the general public, as well as to our own students and alumni and the broader SFU community. See the program’s past events page to get an idea of the types of events we held in 2019, 2020 and 2021.